DESIGN AND IMPLEMENTATION OF A STAFF ATTENDATION SYSTEM USING BIOMETRIC

Postgraduate

ABSTRACT

Institutions, companies and organizations where security and net productivity is vital, access to certain areas must be controlled and monitored through an automated system of attendance. Managing people is a difficult task for most of the organizations and maintaining the attendance record is an important factor in people management. When considering the academic institute, taking the attendance of non-academic staff on daily basis and maintaining the records is a major task. Manually taking attendance and maintaining it for a long time adds to the difficulty of this task as well as wastes a lot of time. For this reason, an efficient system is developed in this work to solve the problem of manual attendance. This system takes attendance electronically with the help of a fingerprint recognition system, and all the records are saved for subsequent operations. Staff biometric attendance system employs an automated system to calculate attendance of staff in Niger Poly and do further calculations of monthly attendance summary in order to reduce human errors during calculations. In essence, the developed system can be employed in curbing the problems of lateness, buddy punching and truancy in any institution, organization or establishment. The developed system will also improve the productivity of any organization if properly implemented.


INTRODUCTION

Francis (2009), says today many industries are experiencing technological advancement and changes in the mode in which they carry out their business processes. With the rise of globalization, it is becoming essential to find an easier and more effective system to help an organization or company improve their employee’s productivity. In spite of this matter, there are still business establishments that use the old-fashioned way i.e the manual process of recording employee’s attendance Francis (2009).

Bowman (2000), Staff attendance management system is an easy way to keep track of attendance of staffs within an organization. It covers the requirements of the personnel department in terms of day to day monitoring of staffs, calculation of overtime and transfer of relevant information to the payroll system and manpower analysis. Hence, staff attendance is an important issue every kind of organization must take into consideration in order to be productive Bowman (2000). Also, a report from the Shropshire council stated that staff productivity is greatly affected by the attendance of staffs Bowman (2000).

 According to Manisha and Balkisha (2011) as stated in Human Resource Magazine (2011) that, company staffs succeed in stealing the company’s productivity without the management even noticing through absenteeism and buddy punching. Balkisha (2011), The use of the traditional methods for staff attendance, for example staffs signing on attendance sheet on entering the organization also contribute to the poor performance of the company’s productivity, though the impact of staff absentee and staff running late vary differently amongst different market sectors.

It was further stated that “employee absence and buddy punching directly cost the UK economy nearly 17 billion pounds which equates to 27 million working days. This demonstrates the negative effect of buddy punching and staff absenteeism on a company’s productivity which can be solved by the introduction of a biometric technology system.


STATEMENT OF THE PROBLEMS

Improper management of staffs has result to low productivity in the institution. Since the inception of Niger Polytechnic staff monitoring system has being manually taken; Others problem are listed below:

·        Manipulate and duplicate of attendance entries

·        Time consumption in term attendance signing

·        Lack of efficiency and accuracy.

AIM AND OBJECTIVES OF STUDY

The aim of proposing staff attendance system is to design and develop a staff monitoring system using a biometric device. Objectives are as follows;

1.     To design and construct biometric based attendance system (Fingerprint).

2.     To ease staff attendance in schools.

3.     To eliminate multiple attendance during lecture periods.