DESIGN AND IMPLEMENTATION OF STATE CIVIL SERVICE PAYROLL ACCOUNTING SYSTEM
Postgraduate
ABSTRACT
Ever since man discovered the computer and hence computer science, attempt have been made to computerize every facet of human life.
This project work experts the issue of designing and implementing a state civil payroll accounting system which inherent advantages (speed and accuracy over the more tedious inefficient and time consuming manual system.
This system encountered the following problems. Late receipt of raw data each month. Regular break down of the accountant machine presently used for data processing, irregular power supply, many errors resulting from the manual methods of data processing and the office caused by bulky files and constant complaints for errors from the workers. Consequently a computerized payroll accounting system when designed to take care of the above problems.
BACKGROUND OF THE STUDY
Computer, the versatile data processing machine has been found very useful in
every human endeavor since its incursion into many fields of study, industry,
business, sciences and technology in general. Payroll is being prepared by
organization, committees, governments and other business firms, it is also part
of account department, many organization concern. It is used for the
preparation of worker’s salary daily, weekly or monthly.
The payroll module which helps in data processing, processes monthly pay of all
the employees in state civil service commission. The module maintains staff
loans, advances, tax and other deductions from staff pay. It also performs
annual increment on the salary of qualified staff each month. The payroll list
every employee for whom the computer has produced a payroll chewue and shows
for each employee what deductions are subtracted from gross earnings to arrive
at net pay. This report is reviewed by the manager of the payroll department
before the cheques are released for distribution.
PROBLEM DEFINITION Over the years, manual method of
payroll has been used. This method has its problems. It has been proven to be
very ineffective and inefficient. Some of the problems are a. The job
of preparing salary payment manually is tedious causes delay b. As a
result of the problem above, manual method have a lot of discrepancies. c.
This method encourage fraud figures are easily manipulated and changed. d. The
manual method requires people who are competent in mathematics related
computation to do a reliable job. As a result people of such are very scarce.
OBJECTIVES OF STUDY
The study aims at designing a payroll accounting system that will help to eliminate mistakes, delay and frauds associated with manual calculation of workers salaries and entitlements