AUTOMATED FARM MANAGEMENT SYSTEM FOR INTEGRATED FARM DIARY

Postgraduate

INTRODUCTION

Due to tight profit margins facing many dairy farmers today, both farmers and creditors need to pay increasing attention to the course of direction of dairy farm finances.  It is much easier to deal with the symptoms of financial strain than to deal with the reality of financial difficulty.  In addition, farmers are probably going to see increasing complications in obtaining necessary credit to keep their farm operating.  Much of this difficulty will be due to competition for funds from other sectors of the economy and the risk which lenders need to take with farmers who many times do not have the desire and/or the skill necessary to effectively analyze their farm business.  The competition and risk factors mean farmers may pay premium prices for use of credit.

It can be said that farmers possess a wide variety of skills.  Frankly, though, the reason they are farming is usually not because they enjoy keeping the production and financial records that are so vital to today's effective farm manager.  Farm record analysis is seemingly a new skill which past generations did not need to focus as much attention as farmers do today.  It is hoped that farmers become more open to farm record analysis and to the advent of computerized records as a tool to assist financial record-keeping. Hand-written records are very tedious, cumbersome and time consuming while computerized records can help alleviate some of the burden.  

          Thus, it is realized that those involved in the agricultural sector and especially farmers, need to focus more on effectively analyzing dairy farm finances.  The intent of this paper, then, is to assist both farmers and lenders in measuring the financial performance of the dairy farm business.

Initially, in most commercial farm and other organizations, internal reporting was produced manually and only periodically, as a by-product of the accounting system and with some additional statistics, and gave limited and delayed information on management performance. Data was organized manually according to the requirements and necessity of the organization. As computational technology developed, information began to be distinguished from data and systems were developed to produce and organize abstractions, summaries, relationships and generalizations based on the data.

Early business computers were used for simple operations such as tracking sales or payroll data, with little detail or structure. Over time, these computer applications became more complex, hardware storage capacities grew, and technologies improved for connecting previously isolated applications. As more and more data was stored and linked, managers sought greater detail as well as greater abstraction with the aim of creating entire management reports from the raw stored data. The term "MIS" arose to describe such applications providing managers with information about sales, inventories, and other data that would help in managing the enterprise. Today, the term is used broadly in a number of contexts and includes (but is not limited to): decision support systemsresource and people management applications, enterprise resource planning (ERP), enterprise performance management (EPM), supply chain management (SCM), customer relationship management (CRM),project management and database retrieval applications.

The successful MIS supports a business's long range plans, providing reports based upon performance analysis in areas critical to those plans, with feedback loops that allow for titivation of every aspect of the enterprise, including recruitment and training regimens. MIS not only indicate how things are going, but why and where performance is failing to meet the plan. These reports include near-real-time performance of cost centers and projects with detail sufficient for individual accountability.


STATEMENT OF PROBLEMS

With the advances in information management, small and medium entrepreneurs must employ computer solutions to the daily running of their businesses. Hence the need to develop Farm management system for Maizube Farm, Minna, this will enable record keeping for all farm records, sales and distributions to various consumers. Hence there is always problems of : -

- It is very difficult to ascertain the statement of the farm management easily

- It is easy for the staffs to corner products of the farm since the management do not have an up-to-date account of the farm’s statement.

- Generation of report is always a problem in the farm management system  of the existing system in place.  

     AIMS AND OBJECTIVES

The primary objectives of the research project are to design and implement computer program, which would assist Maizube Farm, Minna, in the integrated farm diary system processes.

          The objective for embarking on this research project is to find solution to the problems facing Maizube Farm, Minna in their integrated farm diary system processes: -

i.        To design and implement a Farm Diary Management system for Maizube Farm, Minna.

ii.       To keep real-time maintenance records, stock information and product information in a database system.

iii.      To provide fast and efficient reporting tools on production and sale records throughout the production of the farm.

iv.      To provide high storage capacity for the farm management activities.

v.       To provide adequate security for data of the farm to enable easy auditing.

vi.      To facilitates easy retrieval of stored data

vii.     To deal with unforeseen problems that arises anytime.