AUTOMATION OF POLITICAL OFFICE HOLDERS PROILE

Postgraduate

ABSTRACT

This project was centered on the computerized political office holder record department. The current process of keeping of records is being operated manually and due to this procedure numerous problem are been encountered. A design was taken to computerized the manual process in order to check this problem. The problems were identified after series of interviews and examination of documents after which analysis was made and a computerized procedure recommended. This project will also suggest how to successfully implement the computerized procedure and to overcome the obstacle that would hinder the successful implementation of the system. The new system was designed using php and html programming language. This language was chosen because of its easy syntax and features for developing windows based applications...


INTRODUCTION

This  present era has been termed to be an information age, an age where the demand for information has dramatically increase, the internet has been the most useful place for getting information nowadays, the use of search engines is one of the most useful, the internet is not just used for getting information but for also socializing and exchanging ideas and information, this has led to the development of several software and applications, ranging from the development of online communities, interactive applications and governmental websites.

The Government, public and private sector generate staff / political office holder records. Political office holder records play an imperative role in providing the information needed by government to manage and pay their members, plan their workforce requirements and monitor performance. Ultimately, any government development and sustainability will depend on sound and effective human resource management, and the approaches it chooses to follow will be derived in part from an analysis of the information contained in political office holder records. The goal of political office holder records management is to ensure that a complete and comprehensive political appointment history of each political appointees is readily available for as long as it is needed, and that the information contained in he or her records supports the government, deployment of state. Other key objectives of this profile records management are to support transparency and organizational accountability and to enable accurate audits by creating and protecting human resource records as reliable evidence (Griffin and Hoyle, 2009).  

According to Cain et al (1997) organizations need to keep staff information for long periods. For example, retention periods of 70 years or longer for staff files are common in many countries. Thus, staff databases need to store data about individuals for decades – far longer periods that is typical for most database applications. Moreover, as public records, staff databases come under the responsibility of the national archives if they are selected for permanent preservation (Cain et al, 1997). A lot of government and central agencies with responsibility for HR functions follow written rules and procedures for human resource management. These documents are often printed and issued in compendium editions and are updated regularly. Classically, the rules and procedures address issues such as: general conditions of service, appointments, examinations, discipline, promotions, transfers, performance appraisal, emoluments, training, benefits, loans, leave, travel and transport. The rules may also specify the content and structure of forms used to execute HR processes. With the introduction of computerised systems, there is tendency of not keeping printed rules and procedures up to date any longer but to rely instead on business rules built into the systems; though up-to-date online or printed manuals are still indispensable to guide users through procedures. 

Since information and privacy is very vital as it involves some secrets, strategies or ideas, there have been need to protect information from being violated or exposed. This introduces us to the need for a secure computerized political office holders profile website, Luke et al. (2003) defines Security as the degree of protection against danger, damage, loss, and criminal activity. Security as a form of protection structures and processes that provide or improve security as a condition, here security mechanisms, policies and privileges can be enforced.


AIMS AND OBJECTIVE OF THE STUDY

Aims;

The main of this study is to develop a web-based information system for profile of all political office holder in the state.

Objectives;

·        To provide a secure storage for complete profile of a political office holder in the state.

·        To give access and prevail to who so ever is interested to know how many political office holders are in the state.

·        To provides details information about political office holders. Like (qualification, background info)