Automated clearance system is a research work that will help build an effective information management for schools. It is aimed at developing a system for making fee clearance after school work. Due to the problems of the manual system which encompasses movement of students ups and downs, loss of vital data by rodents and pest, absent of personnel in offices and late result computing. The new system will serve as a more reliable and effective means of undertaking students clearance remove all forms of delay and stress as well as enable you understand the procedure involved as well as how to do your departmental clearance. The project made use of data collected from the university, materials and journals from various authors and software was developed to effectively achieve the aim of this project. In this project the implementation is carried out with PHP, MYSQL as the database. In conclusion it will meet all the objectives and it will be recommended for all the departments in Caritas University and other tertiary institution.



Clearance is a status granted to individuals, typically members of the military, university graduates and employees of governments and their contractors, allowing them access to classified information. The term “clearance” is also used in private organizations that have a formal method to vet employees for access to sensitive information. As people of this generation become more dependent on the internet for information, the need for automated fee clearance becomes more apparent. Online courses, registration, clearance have few, if any scheduling restrictions, well-integrated learning resources and competitive degree options with an automated clearance system.


Caritas University, Amorji Nike Enugu is a private University approved by the federal Government of Nigeria on Dec/ 16/ 2004. It was officially opened on Jan 21, 2005 by the Federal minister for education, Prof. Fabian Osuji. . The school operates the faculty system and presently has four faculties; Engineering, Environmental sciences, Management and social sciences and natural science

    In Universities like Caritas, there is need for automating the method of data keeping, so a greater need for an automated online clearance system. This would go a long way in alleviating the various problems and stress involved in the manual method of clearance. Also, the issue of delay in youth service as a result of inability to complete the tedious manual processing of clearance will be curtailed.




The process of clearing students after their graduation entails that the student is been cleared in various departments and information units among which are

  • Departmental dues
  • Library fines and over due or list of library materials from the university
  • Residence hall damage charges
  • Security
  • Bursary and all others

For a graduating student to carry out his/her clearance from all these department, it is time wasting and stressful. It also causes delay in clearing the student for youth service as well as collection of result. Hence, it becomes necessary for an automated clearance system to eradicate the bottle neck of the manual system in place.


The objective of this project includes:

·                               To effectively and efficiently process students clearance

·                               To ensure fast computing of students result

·         To provide a reliable and transparent system devoid of personal inclinations and interest

·         To provide borderless access

·         To ensure prompt clearance

·         To eliminate travelling and queuing up of students during clearance

·         To serve as reference materials to other researchers.